Thousands of invitations, a few weeks to make them
Every exhibition depends on two lists: visitors to bring through the gate and exhibitors to fill the stalls. In Jaipur, shows at the exhibition and convention centre in Sitapura and at hotels and halls across the city draw visitors from all over Rajasthan, and organisers have to reach them in a short window before each event.
SMS and email are easy to ignore. A personal phone call works far better, but no organiser can staff enough callers to phone ten or twenty thousand people in two weeks.
The AI agent can. It calls your past visitors, trade associations' members (with consent) and registration lists, invites them personally, confirms the day they plan to come, sends the pass and location on WhatsApp and calls again the day before. On the exhibitor side, it qualifies stall interest and transfers serious enquiries to your sales team.
Exhibition calls our AI agent makes for you
Visitor invitations
Personal invitation calls to past visitors and trade lists, in Hindi or English.
Registration confirmation
Confirms the day and number of visitors and sends the pass and location on WhatsApp.
Exhibitor sales
Calls businesses about stall booking, notes interest and transfers hot enquiries to your team.
Reminders
Reminder calls the day before and on the morning of the show, with timings and parking details.
Post-show follow-up
Thank-you and feedback calls, plus interest in the next edition.
Exhibitor lead follow-up
For exhibitors: calls everyone who visited your stall within a day, while they still remember you.
A visitor invitation, start to finish
Invitation calls work best when they are short and specific: the show, the dates, the venue and one question about when the visitor will come. The AI agent does exactly that, and stores the answer so your reminder calls go only to people who said yes.
The same flow works for exhibitors calling their own leads after the show: "You visited our stall on Saturday. Would you like a quote?"
An exhibition calling plan
| When | Calls | Goal |
|---|---|---|
| 8 to 12 weeks before | Past and prospective exhibitors | Stall bookings and transfers to sales |
| 3 to 4 weeks before | Past visitors and trade lists | Invitations and registrations |
| 1 week before | Registered visitors | Confirmation of the day |
| 1 day before | Confirmed visitors | Reminder with timings and location |
| After the show | Visitors and exhibitors | Feedback and next-edition interest |
Exhibitions we can call for
Trade shows
Gems, jewellery, textiles, handicrafts, stone and manufacturing.
Property expos
Builders and buyers for housing and plot shows.
Education fairs
Students and parents for admission fairs.
Lifestyle and wedding
Families and couples for wedding and lifestyle shows.
Real exhibition calls
Real calls made by our AI agent for Indian businesses, played as they happened. Names and numbers are changed for privacy.
Invites a business to a trade show and confirms attendance.
Invites an exhibitor to an expo and notes their interest.
An exhibition calling plan, day by day
Exhibitor sales
Call past and prospective exhibitors about stall availability and transfer interested companies to your sales team.
Trade visitor invitations
Invite buyers, dealers and professionals from your database and register those who agree.
Confirmations
Call registered visitors to confirm the day they will attend; send passes and location on WhatsApp.
Reminders
A short reminder the day before lifts turnout noticeably.
Post-show follow-up
Exhibitors call the leads collected at their stall while the conversation is still fresh.
Visitors, exhibitors and sponsors need different calls
| Audience | Goal of the call | Language that works |
|---|---|---|
| Trade visitors | Register and confirm attendance | English or Hinglish for traders and professionals |
| Local visitors | Invite and remind | Hindi for consumer shows and fairs |
| Exhibitors | Sell stalls, collect documents, confirm set-up times | English or Hindi, as the company prefers |
| Sponsors and partners | Book meetings for your sales team | English, short and formal |
Turning stall visitors into orders
Exhibitors at Sitapura and city venues collect hundreds of cards and badge scans, then spend weeks trying to call them back. An AI follow-up campaign calls every one of them within days, reminds them where they met you, asks whether they want a quote, catalogue or meeting, and transfers the warm ones to your sales team. Catalogues and price lists can go out on WhatsApp during the call.
Why Jaipur shows need calling at scale
Jaipur hosts a busy calendar of trade fairs and consumer shows: gems and jewellery, handicrafts and furniture, textiles, stone, education fairs, property expos and wedding shows. Many draw trade visitors from across Rajasthan, Gujarat, Delhi and further, and exhibitors who come back year after year.
The organisers who fill halls are the ones who personally invite every relevant buyer, confirm them a week ahead and remind them the day before. That is tens of thousands of calls in a few weeks, which is exactly the kind of volume an AI calling agent handles without hiring a temporary team.
Visitor replies the agent is ready for
| Visitor says | The agent |
|---|---|
| "What are the dates and timings?" | Gives the approved dates, hours and venue |
| "Is entry free?" | Answers from your approved details and offers to register them |
| "Send the location." | Sends the pass link and venue pin on WhatsApp |
| "I may come on the last day." | Registers them and schedules a reminder for that day |
| "Not interested this year." | Thanks them and marks them for next year's list |
AI calling for exhibitions in Jaipur: questions
How many visitors can the AI agent invite?
Thousands a day, because many calls run at once. The exact speed depends on your list size, call length and the calling channels allocated to your campaign.
Can it send passes and locations?
Yes, through approved WhatsApp messages after the visitor confirms.
Can exhibitors use it for their own leads?
Yes. Exhibitors can call every stall visitor within a day of the show, which is when interest is highest.
Can it call in Hindi for local visitors and English for trade buyers?
Yes. Set Hindi or English as the main language for each list, with the other as backup.
Is it suitable for a one-time event?
Yes. Many organisers run one campaign per edition; credits are prepaid and you recharge for the next show.
Can it call visitors in Rajasthan and other states?
Yes. It can call any Indian number on your list, in Hindi or English, within the 9 AM to 8 PM window.
Can it register visitors for us?
It records their agreement and details in your dashboard; you can export them as CSV for your registration system.
Can exhibitors and organisers both use it?
Yes. Organisers use it for invitations and exhibitor sales; exhibitors use it for their own stall leads.
How quickly can a show campaign start?
After setup, a new campaign can start as soon as your script is approved and your list is uploaded.
More AI calling services
Education and coaching
Admission enquiries, counselling bookings, fee reminders and parent calls for schools, colleges and coaching institutes.
Read more →Real estate
Portal and ad leads called in minutes, budgets captured, site visits booked and serious buyers transferred live.
Read more →Marketing
Announce launches, reactivate old lists and qualify campaign responses at a scale no team can dial.
Read more →Sales
First calls to every enquiry, qualification, appointment booking and live transfer to your closers.
Read more →Promotion
Festive offers, showroom events, sale days and personal invitations to your past customers.
Read more →Hear it on your business first
Tell us what you want to call for. We will call you back, understand your business and arrange a free demo call in Hindi or English, so you hear the AI agent before you decide anything.